Therapy Practice Management

Earn more income. Work less. Reclaim your life.

Why hire a Therapy Practice Manager?

Simply put, a Practice Manager (PM) allows you to make more money and spend less time working.

Your time as a therapist is valuable. You should be spending as much time as you can seeing clients. That's what earns you revenue.

You don't make money doing things like sending emails, marketing, scheduling, and generating client leads! These things are also often less enjoyable for therapists.

This is where a Practice Manager can help.

Your PM can run your entire practice in less time and at a lower cost than if you were to spend your valuable time doing it yourself!

This lets you see more clients and have more free time.

Here's a realistic example of a therapist earning $125 per client hour, who, after hiring a PM, generates 20% more revenue and works 20% less:

Before hiring a PM:

Hours per week spent:

Seeing clients: 16
Corresponding with clients: 6
Working with insurance: 6
Managing client leads: 4
Marketing: 4
Miscellaneous: 4
Total: 40 hours

Net income per week: 16 x $125 = $2000

After hiring a PM:

Hours per week spent:

Seeing clients: 24
Corresponding with clients: 2
Working with insurance: 0
Managing client leads: 0
Marketing: 2
Miscellaneous: 2
Meeting with the PM: 2
Total: 32 hours

Income per week: 24 x $125 = $3000

Practice Manager fee per week: $600

Net income per week: $2400

What Practice Management includes:

Practice Management includes everything you need to run your practice, so you can focus on seeing clients. All services are delivered virtually:

Managing incoming client leads
Scheduling all appointments on your calendar
All non-clinical client correspondence
Invoicing and collecting payments from clients
Insurance credentialing (additional investment, only available in some states)
Filing insurance claims
Dealing with other insurance issues that may arise
Maintaining insurance credentialing in some states
Managing practice documentation
Some marketing and social media support (e.g. optimizing your pages on Psychology Today, some social media posting, etc)
Weekly check-in meetings between PM and therapist
Unlimited email correspondence during business hours
Any other practice management tasks, within reason, that prevent you from achieving your business and personal goals
Not included: Accounting services, tax advice, legal advice, personal tasks, nor any clinical services.

Investment

Investment is generally 20% of the practice's gross revenue. For larger, multi-therapist practices, this percentage decreases.

I ask for a minimum investment of $500 per month.

Limited sliding scale opportunities are available for therapists in need, or therapists that practice in communities in need.

Your investment includes the cost of SimplePractice and Google Workspace, the industry standards for practice management software and HIPAA compliant email/workplace apps.

Depending on the size and complexity of onboarding your practice, there may be an additional one-time investment to cover some start-up and migration costs. This is uncommon, but more common for larger practices not already using SimplePractice.